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Mechanical Building Services Manager – Estates Facilities

Job purpose

The primary function of the post is to provide a professional support service to the Estate for the provision of maintenance, new works, major alterations, improvements projects, day to day repair and maintenance to the existing building stock and associated engineering services and the provision of technical advice and recommendations to the various departments and support services.

Source and nature of management provided

Should be self-motivated, but will receive supervision from the Mechanical Engineering Maintenance and Design Manager, Deputy Director of Facilities, as well as guidelines and policy decisions from the Director of Facilities. The post-holder will be expected to work effectively without day-to-day supervision and will be required to show considerable initiative within established policy.

Staff management responsibility

On occasions supervise and mentor other engineers as part of a team of M&E engineers and building surveyors to produce co-ordinated projects. The postholder shall also have the responsibility to manage external consultants, contractors and suppliers.

Main duties and responsibilities

  1. Manage the existing estates through agreed methods of delivery for both reactive and planned maintenance regimes utilising a ‘contracted-out’ principle of procurement and delivery.
  2. Ensure compliance to Specification and Design Guides and other technical standards.
  3. Ensure statutory compliance for all mechanical systems.
  4. Carryout the duties of a named Deputy Responsible Person within the terms of the Estates Legionella Policy.
  5. To successfully manage term and / or other contractors in the delivery of the service including workflow monitoring and quality audit.
  6. To act as Estates coordinator and first point of contact.
  7. Although substantively a mechanical post the successful candidate will be expected to be conversant with other disciplines (e.g. electrical & fabric etc…) and capable of managing maintenance & minor project works within these domains if required.
  8. To liaise with client departments on initial requirements for new works, alterations, maintenance and refurbishment work.
  9. To prepare budget estimates, sketch schemes and work-up projects to pre-tender stage.
  10. To prepare working drawings, specifications and bills of quantity for mechanical plant and equipment and process projects through to formal tendering stage including feedback to client departments on cost implications.
  11. To process major projects from tender stage through to final account, including main contact/subcontract supervision, preparation of interim and final certificates, retention certification including the preparation of dilapidation schedules and snagging lists as appropriate.
  12. To inspect properties and prepare schedules of condition of mechanical plant and equipment as necessary and to participate in the preparation of annual programmes of work for mechanical plant and equipment.
  13. To ensure that works comply with statutory regulations eg CDM and asbestos regulations.
  14. To carry out the role of project consultant liaison officer for major projects where the University employs consulting engineers and provides design assurance.
  15. To operate the building energy management system as required.
  16. To carry out technical review and sign off designs by non-chartered engineers.
  17. To keep abreast of changes in the construction, electrical and mechanical industries and undertake CPD as directed.
  18. Any other reasonable duties that fall within the scope of the post, as allocated by the line manager, following consultation with the post holder

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