Job Title: Administrator

About the Role:

This exciting Mechanical Contractor are looking for a well organised Administrator to support the Small Works Manager and assist with the day-to-day administration of the Small Works department.

The primary responsibility of this role is to support the Small Works Manager and associated projects by ensuring project documentation, purchasing and administrative processes are managed efficiently.

In addition, the successful candidate will provide ad-hoc administrative support to the Office Manager and wider office team when required.

This role would suit someone with strong organisational skills and good commercial awareness, ideally gained within a construction, engineering or project-based environment.

Key Responsibilities:

Small Works Administration (Primary Function)

• Provide direct administrative support to the Small Works Manager
• Maintain accurate project files and documentation
• Assist with the preparation of commissioning certificates and project completion documentation
• Support the compilation and organisation of Operation & Maintenance (O&M) manuals
• Maintain project trackers, logs and internal records
• Carry out project close-out checks, including completion paperwork and customer feedback

Procurement & Commercial Support

• Raise purchase orders for materials and subcontract labour
• Record and track project-related costs where required
• Assist with processing and checking supplier invoices
• Input quotations and project information into company systems
• Maintain equipment and project records

Communication & Coordination

• Act as a point of contact for general enquiries relating to Small Works projects
• Liaise with clients, suppliers and subcontractors when required
• Arrange meetings and manage diaries where needed
• Assist with coordinating project documentation and information

Skills & Experience:

Essential

• Previous experience in an administrative or office support role
• Strong organisational and time management skills
• Good written and verbal communication
• Ability to manage multiple tasks and priorities
• Competent in Microsoft Office (Word, Excel and Outlook)

Desirable

• Experience within construction, engineering or a project-based environment
• Understanding of purchase orders, invoicing and project documentation
• Good commercial awareness

Personal Attributes

• Reliable, organised and detail focused
• Proactive and able to work independently
• Comfortable working in a busy project environment
• Positive and supportive team attitude